Chapel Hill Day Nursery
Parent portal privacy notice
What this portal collects
The portal collects parent and guardian contact details, child identification details, emergency contacts, medical and care information, details of existing physical marks, declarations, and an electronic signature. It also creates security and audit records such as sign-in events and application status changes.
Why the information is used
Chapel Hill Day Nursery uses this information to assess applications, plan safe care, communicate with parents and guardians, maintain appropriate nursery records, and meet applicable safeguarding, health and legal responsibilities.
Who can see it
The parent or guardian who created the record can access their own applications. Access for nursery staff is restricted to authorised administrators. Service providers supporting hosting, email, backups or maintenance may process information under appropriate contracts and access controls.
How it is protected
The portal uses encrypted web connections, account access controls, audit history, password hashing, and application-level encryption for sensitive database fields. No online system can remove every risk, so access and security controls are reviewed regularly.
How long it is kept
Insert the nursery’s approved retention schedule here before launch. Draft applications, completed child records, audit records and backups may require different retention periods.
Your data protection rights
Depending on the circumstances, you may have rights to access, correct, restrict or object to use of your information, or ask for deletion. Some nursery records must be retained to meet legal or safeguarding responsibilities.
Contact
Questions or requests about information held in this portal should be sent to [email protected]. The nursery’s full privacy policy should provide the controller’s postal address, data protection contact, complaints route and Information Commissioner’s Office details.